Your Trip Itinerary, in One Spreadsheet
Lay out the trip day by day, with your bookings and budget beside the days and a master packing list you copy for the next trip. Ready for the holiday trips this winter and next year's trips. One file you own, in Google Sheets and Excel.
- A plan for each day: what, where, when, and where you stay
- Your bookings beside the days, with confirmation numbers
- A trip budget and a spending log that add up
- A master packing list you keep, with a list per traveller
$297$9Instant download • Google Sheets + Excel (made for Microsoft 365) • Your own file, no account with us • Pay once, no subscription
Your own file, on phone, tablet and computer
Screens From the Sample Trip
Enter the destination, dates and travellers once, and the days, the overview and the totals fill in from them.
What the Planner Holds for Each Trip
The days, the bookings, the money and the packing, in one spreadsheet you own. Enter the trip once and the dates, the stays and the totals fill in from it.
Itinerary
One block for each day: morning, afternoon and evening plus meals, with the time, place, address or link, how you get there and notes. Dates and weekdays fill in from your trip dates, and where you stay that night fills in from Bookings. The Day Plan tab puts any one day on one page.
Bookings
Flights, stays, trains and buses, car hire, tours and tickets, restaurants and insurance, each with its date, time, confirmation number, cost and a booked tick. Every booking shows on its day in the Itinerary and the Day Plan, so you don't hunt for the email with the e-tickets.
Budget & Spending
Plan the trip budget by category, log what you spend as you go, and see what's left. Amounts in the trip's currency convert to your home currency at the exchange rate you type in.
Master Packing List
A packing list you keep from trip to trip, by category, and a list for each traveller started from it, with packed ticks. Copy the file for the next trip and your master list comes with it.
Before You Go
A checklist by timeframe, from when you book to travel day, with the house, documents and bookings to confirm already listed. Documents & Contacts keeps passport and visa expiry dates, insurance and emergency numbers.
Share It, Take It With You
Share the file with whoever's going, so they stop asking you when and where. Open the Day Plan on your phone in the Google Sheets app, or print it, with the printable one-day plan page as a back-up.
12 Tabs in Google Sheets and Excel
The Days (4 Tabs)
Start Here (how it works in 4 steps, your settings, a short FAQ), Trip Overview (countdown, where you stay each night, bookings and budget at a glance), Itinerary (one block per day) and Day Plan (one day on one page).
Bookings & Places (2 Tabs)
Bookings (flights, stays, trains and buses, car hire, tours and tickets, restaurants, insurance) and Places & Ideas (places to see, eat and do, with an "add to day" column).
Budget & Spending (2 Tabs)
Budget (planned, spent and left by category, in your home currency) and the Spending Log (trip-currency amounts convert at your rate).
Packing & Prep (4 Tabs)
Master Packing List, Packing by Traveller, Before You Go (a checklist from booking to travel day) and Documents & Contacts.
Also Included
The Main Tabs, Up Close
Every tab works in Google Sheets and Excel. Enter the trip once in Start Here and the dates, days and totals fill in from it.
Your Trip Itinerary, Morning to Evening
A very detailed day by day plan, one block per day: morning, afternoon and evening plus meals, each with the time, place, address or link, how you get there and notes. The date and weekday fill in from your trip dates, and where you stay that night fills in from Bookings.
Day Plan
Pick a day and see it on one page: the day's plan, where you stay, and that day's bookings with times and confirmation numbers. Print it, or open it on your phone in the Google Sheets app.
Bookings
Every booking in one list: flights, stays, trains and buses, car hire, tours and tickets, restaurants and travel insurance, with the date, time, from and to or the address, confirmation number, cost, paid or not, a booked tick and a link. Each one shows on its day in the Itinerary and the Day Plan.
Budget & Spending Log
Plan the budget by your own categories and see planned, spent and left in your home currency. Log each expense as you go, at the end of each day if you like: amounts in the trip's currency convert at the exchange rate you type in, and booking costs count toward their category.
A Packing List You Keep and Reuse
Build your Master Packing List once, by category: clothing, toiletries, tech, documents, medicines and more. Each traveller gets a list started from it, with quantities and packed ticks, so the things you always forget are already on it. Copy the file for the next trip and the master list comes with it.
Trip Overview
The whole trip at a glance: the countdown to departure, days and nights, where you stay each night, bookings booked and still to book, the budget planned, spent and left, spending by category, and your Before You Go and packing progress.
When Planning a Trip Gets Overwhelming
Excited about the trip, and a little overwhelmed by the planning of it all? It usually comes down to a few things:
- Things you forget to pack until you're already there
- Costs you didn't plan or budget for
- Confirmations spread across emails, notes and screenshots
- Days packed so tight there's no time to enjoy them
The planner gives each of them a place: a plan for each day, the bookings beside it, a budget that adds up and a packing list you keep.
A File You Own, Not an App
Travel apps start charging after a free week, lose lists in an update, or won't open the way you need on the day. Your own file doesn't. Keep your maps app for directions; the plan lives here.
And a homemade sheet? You could build one, and plenty of people ask strangers for a template to start from. Here the 12 tabs are already built and linked, and the sample trip shows how each one works, so you never start from a blank sheet.
Set It Up in Minutes
Open the sample trip to see every tab filled in, then start in the clean copy. The Start Here tab takes your settings once: trip name, destinations, dates, travellers, your home currency, the trip currency with your exchange rate, and your budget categories. No formulas to write.
Printable Day Plan and Packing Checklist
2 printable pages for a back-up paper copy: a one-day plan page (date, where you stay, morning, afternoon and evening, bookings, notes) and a packing checklist by category with tick boxes, as a PDF in US Letter and A4.
Three Reasons to Plan It Here
Google Sheets and Excel, both included. Plan on your laptop, then check the day on your phone.
THE WHOLE ITINERARY
The trip itinerary with your bookings and where you stay beside it. Each day gets its own block, morning to evening.
A PACKING LIST YOU REUSE
Your master packing list stays from trip to trip, and each traveller's list starts from it.
YOUR OWN FILE, PAY ONCE
Google Sheets and Excel, no subscription, no account with us. Copy it when you plan the next trip.
How It Works, in 4 Steps
From the dates to the packing list
Enter the Trip
Destination, dates and travellers
Plan Each Day
Add your bookings, then plan each day
Set the Budget
Then log spending as you go
Pack and Reuse
Tick the packing list, then copy it for the next trip
Get Your Trip Itinerary Spreadsheet for $9
Travel apps charge by the year. This is one download with everything on this page: 12 tabs in Google Sheets and Excel, a sample trip and a clean copy, plus the printable day plan and packing checklist. Pay once.
- Itinerary & Day Plan, With Where You Stay Each Night
- Bookings and Places & Ideas
- Budget & Spending Log, at Your Exchange Rate
- Master Packing List & Packing by Traveller
- Trip Overview, Before You Go, Documents & Contacts
- Google Sheets and Excel, Sample + Clean Copy
- Printable Day Plan & Packing Checklist (PDF)
Instant digital download • Google Sheets & Excel • One-time payment
This is a digital product with immediate access after purchase. No refunds on the Ultimate Travel Planner or any order bump. The optional upgrade offered after checkout is the one exception, with a 90-day money-back guarantee.
Open It on Your Laptop, Phone or Tablet
Google Sheets runs in your browser on Mac or PC and in the Google Sheets app on your phone or tablet. The Excel file is made for Microsoft 365. Setup is easiest on a computer.
Frequently Asked Questions
What to know before you buy
Your trip itinerary, in one spreadsheet. Pay once.